The Pastimer

              Pastime AC Revival Plan

          Goal:

·        To revive the spirit of the Pastime Athletic Club.

·        To rebuild on the strong foundation that has been laid over the last 121 years and to make the Club strong for another 121 years.

·        To make the Club financially stable in the short term while planning for continued success in the long term.

 

*This is a draft plan that will change as input is taken from membership.

 

Contents:

       I.            Proposed By-law changes

   II.            Membership Levels & Club Fees

III.            Annual Scholarship Awards

 IV.            Focused Emphasis on Charity & Student Athletes

    V.            More Leagues, Tournaments & Fitness Classes

 VI.            General Manager

VII.            Restaurant Operation

VIII.            Adopt a Safe Drinking Policy

 IX.            Adopt “Green” Practices

    X.            Revival Plan Timetable & Goals

I.                   Proposed By Law Changes:

1.     Current Article III Section 1:

Membership in this organization shall be limited to men who have reached the age of eighteen years, and who are of good moral character.

 

Change to:

Membership in this organization shall be open to all persons who have reached the age of eighteen years and who are of good moral character.

 

Purpose:

Open membership to include woman. This is long overdue. The New York Athletic Club changed this in 1987 and Augusta National in 2012.  It is unrealistic in this day and age to think we can prosper or even survive with exclusions such as this.  This ammendment alone will create a newsworthy buzz and boost that will bring new and old members back and begin to clear the road to revival.

 

2.     Current Article III Section 7

Membership should be classified as follows:

(a)  Full dues paying members

(b)  Life Members: Members who have completed 30 years of continuous membership shall be classified as Life members.

(c)   Non-resident members. Members who have legal addresses more than 75 miles from Syracuse and live at this address for a minimum of six months each year, may apply to the Board for a non-resident membership. Individual members must submit their request for non-resident status in writing to the membership committee prior to December 1^st for consideration for the next year.

(d)  Inactive members: Members who have been granted such status by the Board (military service, physical disability, etc.) shall be classified as inactive members.

(e)  Full paid members. Members who have attained 25 years as full dues paying members may pay 5 years dues in advance. Thereafter, no dues shall be due.

(f)    Hardship: Any member who is financially unable to pay the prescribed dues or assessment may petition the Board in writing prior to December 1^st to waive said payment. The petition shall be effective only for the year requested and maybe renewed on a yearly basis.

 

Change To:

Membership should be classified as follows:

(a)  Full dues paying members

(b)   Life Members: Members who have completed 30 years of continuous membership shall be classified as Life members.

(c)   Non-resident members. Members who have legal addresses more than 75 miles from Syracuse and live at this address for a minimum of six months each year, may apply to the Board for a non-resident membership. Individual members must submit their request for non-resident status in writing to the membership committee prior to December 1^st for consideration for the next year.

(d)  Inactive members: Members who have been granted such status by the Board (military service, physical disability, etc.) shall be classified as inactive members.

(e)  Full paid members. Members who have attained 25 years as full dues paying members may pay 5 years dues in advance. Thereafter be considered Life Members.

(f)    Hardship: Any member who is financially unable to pay the prescribed dues or assessment may petition the Board in writing prior to December 1^st to waive said payment. The petition shall be effective only for the year requested and maybe renewed on a yearly basis.

(g)  Add: Associate Members: Members without ownership/voting rights whose club status and dues are decided on by the Board and whose time as members does not accrue toward life membership. ie. League Members, Social Members

 

Purpose:   To clarify that Full paid members will still owe the dues of a Life member.  To give the BOD the ability to approve Associate members who will give a boost to the club and its activities, while acting as a feeder system to full membership.

*Changes to the membership structure will create more associate member levels and focus on generating income from fees paid to participate in club activities and keeping the bar active.              

 *There will be club fees for leagues, tournaments, entertainment, use of banquet space etc. which will be determined by the BOD. These fees will be in addition to any league/tournament, etc. fees

 

3.     Current Article IX Section 4.

Life members and members who have been granted inactive status shall be exempt from payment of Club dues.  Assessments apply to all members.

 

Change to:

Life members will pay half the dues of active members and members who have been granted inactive status shall be exempt from payment of Club dues.  Assessments apply to all members.

 

Purpose:

To clarify the amount of dues that Life members can expect to pay.

 

II.               Membership Levels & Club Fees

 

Full Members: discounted fees, preferred reservation of space, club ownership.

1.     Life Members “Hall of Fame”: $150

2.     Full Members “Pro”: $300  (Incl. Inactive and Hardship members)

 

*Women’s full membership would be discounted until all facilities are made to accommodate.

*$150 per year. $75 first year promotion

 

Associate Members: Reduced Dues. No ownership rights. No use of fitness center.

Time does not accrue toward life membership.

1.     League Member “Collegiate”: $200

·         Access to the club for all League/Tournament play, bar, social events,

·         25% off use of banquet space.

·         Fees would apply for all activities except League play.

2.      Social Membership “Varsity”: $100  (Incl. out of town membership status)

·         Access to the club.  

·         May participate in 1 League per year. All other fees apply

3.     Bar Member “Playground”: $50

·         Unlimited access to the bar.

 

*Members are allowed to bring guests to the club and all club fees apply.

*Those that join leagues at the club for a fee who are not Associate Members are considered guests and will be encouraged to become members.

 

Club Fees:

League: $50

Tournament: $25

Gym use: $10

Fitness Center Use $10

Bowling Use: $10  

Banquet Space: $100 gym  $50 century room $25 other

Guest Bar Access: $5 includes first drink.

Entertainment Events: $10

Fitness Classes: $10

*All dues and fees examined yearly and assessed by the BOD.

*All guests must sign in and provide email address

 

III.             Annual Scholarships Awards

·         Awarded yearly to student athletes associated with the Club.

·         Create positive news and branding for the Club.

·         Foster relationships with student athletes who will become future PAC members.

·         2014 BOD will pledge $1,000 to be awarded in July 2014.

 

IV.              Focused Emphasis on Charity & Student Athletes

·         Announce and stress that PAC is a community organization that provides volunteer and charity opportunities for its members and encourages young people to focus on education while being active in athletics and active in their community.

·         Stress that Pastime income goes toward scholarships that are awarded to student athletes at the end of each year. The more money that comes in, the more that will go out as scholarships each year.

·         Bring back Sports Night to celebrate athletes in CNY and award scholarships.

·         This will help remind members and guests where their money goes and help bring in charitable donations.

·         Take advantage of the Clubs non-profit status by encouraging donations and endowments.

 

V.                More Leagues, Tournaments & Fitness Classes

·         Activities should be taking place every day.

·         Adult and Youth * Men’s/ Woman’s/Coed * Basketball * Bowling  * Volleyball

·         *Ping Pong *Beer Pong  *Corn hole

·         New leagues can be created as time and space permit.

·         Fitness Classes can be taught by members or outside trainers for fees.

 

VI.                  General Manager

·         Act as Membership Director/Athletic Director/Entertainment Director/Marketing Director

·         Report to BOD

·         Oversee Execution of Revival Plan

·         Paid commission based on a percentage of sales of memberships and all other club income including club fees and bar revenue.

·         Student athlete interns for assistance.

·         The BOD is excited to announce that Andrew Corcoran has accepted this position.

·         A summary position description is attached.

 

VII.         Restaurant Operation

·         Consider options for re-opening restaurant including possibly leasing it out.

·         Lease out food operation and use of kitchens to a proprietor.

·         Percentage of sales paid to Club as a lease fee.

·         Club rooms can be reserved for a fee and food can be catered by the in house proprietor.

·         Proprietor has advantage of having a bar but not having to worry about license/liability.

·         Club has advantage of being able to provide food while not having the concern of managing a restaurant which is very complex.

·         A sports theme is likely most popular…

 

VIII.      Adopt a Safe Drinking Policy

 

·         Form a working relationship with a taxi company to offer reduced fares.

·         Create a policy for bartenders to cut off members they feel have reached their limit.

·         Member may turn in car keys in order to continue service at the bartender’s discretion.

 

IX.               Adopt “Green” Practices

·         Bring the club into the 21^st century by adopting green initiatives in all ways.

·         Have a green consultant provide ways for PAC to be environmentally friendly.

 

X.                 Revival Plan Timetable & Goals

 

1       Month

·         Fill the BOD and have membership vote on by-law changes

·         Welcome first female member (s)

·         Create a buzz on social media and through a press release.

·         Inform membership of plans and begin execution.

·         Hire GM and interns

·         Advertise for a food proprietor.

·         Raise money quickly by:

o   Selling memberships!

o   Continue 1^st year promotion. $149.99

o   Selling advanced paid dues 2 year $500 3yr $700.

o   Selling advertising space in the gym and bowling alleys.

o   Weekly 50/50 to support the revival.

o   Ask for donations to support the plan.

·         Create a “Pastime Day”

o   Adopt 1 Day a week for members to come do some work for an hour and then connect with friends at the bar.

·         Create interest and excitement to get more people to the club.

·         Create a needs and wants list and seek donations of equipment and supplies.

 

3 Month

·         Secure dues from <200 inactive/past members. 200*$300= $60,000.

·         Secure dues from <200 new members.                  200*$150= $30,000.

·         Have at least 2 new leagues scheduled and 2 tournaments.

·         Secure a food proprietor.

·         Install security cameras at entrances and cash registers.

·         Reconfigure entrance to make open counters on both sides of entrance. One on the office side (Open the wall) and one on the bar side (Open up the window) so that someone in the office and/or bar can address people directly when they walk in and sign them in.

·         Make necessary emergency repairs to 1314.

 

6 Month

·         Secure dues from <300 inactive/past members.

·         Secure dues from <300 new members.

·         Have at least 5 new leagues scheduled 5 tournaments.

·         Advertise Club and all it has to offer.

·         Have renovation of fitness area underway to make it accessible for women.

 

1 Year

·         Be financially stable in our current location.

·         Complete renovation of fitness area.

·         Begin other renovations needed to make the club more comfortable for women.

·         Have both kitchens and bars active at times.

·         Have a re-dedication of the club including a mass and party to follow.

·         Begin work on a detailed 5/10/15 year plan.

 

5 Year

·         Be financially profitable and making substantial investments in facilities.

·         Have Athletic Director and Entertainment Director who work under GM.

·         Be distributing <$10,000 in scholarships and other charitable contributions.

·         Celebrate 125 year anniversary the likes of the 100^th anniversary.

·         Have leagues taking place outdoors in remote locations.

·         Have Pastime Teams competing in leagues outside of the club.

 

10 Year

·         Continue to increase membership by fostering the relationships with young people who participate in youth programs.

·         Be recognized as a pillar of leadership in the community.

 

15 Year Plan

·         Continue to celebrate success and plan for the future.